Protecting personal information

Non-profits and other organizations

Some non-profit organizations are not subject to PIPA, except for information collected, used or disclosed for commercial activity.

It depends how a non-profit organization is incorporated whether they fall fully under PIPA or not. Organizations need to determine this and they should be able to tell you. For example, trade unions, condo boards, schools councils and churches are subject to PIPA entirely due to the manner in which they are incorporated.

Commercial activity includes any transaction that is of a commercial character, such as:

  • the selling, bartering and leasing of donor or membership lists;
  • the operation of a private school or early childhood program under the School Act or a private college under the Post-Secondary Learning Act.

Accepting donations for charitable purposes isn’t a commercial activity.

Whether an organization is required to follow PIPA or not, the rules of PIPA provide best practices for the care of personal information. Even when not required, non-profits can voluntarily comply with PIPA.

Resources for non-profits

The following resources are available to help non-profit organizations understand the requirements under PIPA.

Protecting Personal Information: A Workbook for Non-Profit Organizations

Condo boards

Condo boards, like any organization subject to PIPA, can collect, use and disclose someone’s personal information for a reasonable purpose, to the extent needed for that purpose.

Consent from the individual is required unless otherwise authorized under PIPA.

A Condominium Board can share personal information with a property management company, for reasonable purposes to manage the property.

For more information see the PIPA and Condominium Corporations.

Trade unions

Trade unions, like any organization subject to PIPA, can collect, use and disclose someone’s personal information for a reasonable purpose, to the extent needed for that purpose.

Consent from the individual is required unless otherwise authorized under PIPA.

In addition to the other authorities under which organizations may collect, use and disclose personal information, PIPA lets trade unions collect, use and disclose someone’s personal information without consent when it relates to a matter under a labour relations dispute, and the purpose is to inform or persuade the public about a matter of significant public interest or importance relating to the dispute if

  • the collection, use and disclosure is reasonably necessary for that purpose, and
  • it’s reasonable to collect, use and disclose the information without consent for that purpose, considering all relevant circumstances including the nature and sensitivity of information

Contact

For issues related to trade unions other than PIPA, please contact:

Alberta Labour Relations Board

1-800-463-2572 (toll-free)

Disclaimer

All persons reviewing Service Alberta’s Personal Information Protection Act site are reminded that it has no legislative sanction, and has been provided for guidance and convenience of reference only. The official Statutes and Regulations should be consulted for all purposes of interpreting and applying the law.